Job Description

Coordinator, Human Resources

The Coordinator, Human Resources helps with administering the day-to-day functions and processes of the Human Resources team. This candidate is highly organized, has a strong attention to detail, loves to problem solve and is willing to pitch in wherever help is needed.

What You'll Do:

• Support all activities surrounding the Human Resources team in managing an employee's life cycle from pre-hire to off-boarding, including but not limited to the following:
• Initiate and manage the new hire process from start to finish
• Ensure IT tickets are generated and submitted for new hires for proper new hire setup
• Conduct and manage weekly new hire orientations for all new employees including managing all first day correspondence
• Create and maintain employee files
• Create and maintain calendar entries for the HR team in Microsoft Outlook
• Ensure timely processing of employee data changes in Workday including but not limited to pay changes, data changes, employee referral bonuses and internal transfers
• Collaborate with infrastructure teams to ensure all employee changes are communicated and processed, including sending calendar invitations, employee notifications and system updates
• Coordinate termination processes for all exiting employees with internal teams and systems
• Support the Human Resources team's goals and objectives including diversity initiatives, training and talent development and engagement initiatives in partnership with leadership
• Hold weekly office hours for the agency, assisting employees with general questions and inquiries
• Support the agency, IT and office management leads to manage space, remote work initiatives and facilities
• Support the Talent Acquisition team by maintaining supplies for and attending local career fairs as needed
• Support the Human Resources and Talent Acquisition team in managing the annual summer internship program
• Help coordinate special projects (i.e. agency events, charity initiatives, agency community meetings, etc.)

You Bring:

We encourage you to apply if the below describes your experience and talents:

• Bachelor's degree required (or relevant experience); undergraduate degree in Human Resources, Human Resources internship or graduate Human Resources education, preferred
• 0-1 year of Human Resources or Administrative experience, preferably working in a fast-paced agency or media environment – Human Resources internship experience, a plus
• High level of proficiency with Adobe Acrobat Pro and Microsoft Office applications (particularly Outlook, Word, Excel, PowerPoint and Teams)
• Experience working with an applicant tracking system (ATS) such as Workday, a plus
• Knowledge of media, marketing, advertising or communications industries, preferred

Skills and Abilities

• Must have laser-sharp detail orientation, excellent organizational skills and the ability to multi-task and prioritize
• Strong time-management skills, sense of urgency and delivery
• Must have strong interpersonal skills and the ability to maintain a professional demeanor when engaging with all levels of employees
• Excellent communication skills both written and verbal, clearly, concisely and confidently
• Demonstrated ability to articulate and communicate clearly when participating in internal and client-facing meetings
• Ability to maintain the strictest level of confidentiality, and express high standards of professionalism
• Demonstrated ability to be a strong team collaborator and ability to be agile and adaptable within a quick turnaround business environment
• Ability to take initiative and formulate solutions and has a demonstrated proactive approach to problem solving and critical thinking

This is a hybrid role based in Burbank, CA.

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